Seal of Dane County County of Dane
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Dane County 911

Public Records Request

Audio (telephone or radio) recordings or printed records may be obtained from the Public Safety Communications' Support Services division. When making a request, please be as specific as possible by including the case number (if available), names, dates, times, locations, etc.

Online Records Request Form

Please do not email or fax requests. If you would like to make a request online, submit this form.

 

Printable Records Request Form

Please drop off or mail your completed request form to:

Dane County Public Safety Communications
Records Custodian
City-County Building, Room 109 
210 Martin Luther King Jr. Blvd.
Madison, WI 53703

Receiving Records

A Communicator takes a call

Completed records requests will be mailed to the requestor, or can be picked up in person at the department's office in the City-County Building. Audio files will be emailed or burnt to a CD. We do not prepare transcripts of the audio recordings.

Business hours are 7:45 a.m. to 4:00 p.m., Monday through Friday, excluding holidays.

Requests will be fulfilled as soon as possible and without delay based on the order in which they were received. Audio records are normally available for 120 days from the date of the incident. Requesting an audio record does not preserve the information longer.

Note: Under Wisconsin law, a request for access to a public record may not be refused because the person making the request is unwilling to be identified.

Records Fees

Per Wisconsin State statute 19.53(3)(a), to cover the cost of staff time and materials in preparing records request responses, the following fees apply:

Record Type Fee
CAD or Other Printed Records $0.25 per single-sided page
Standard Audio Recording (Telephone or Radio) $15.00 each
Records Stored at Other Locations Cost will be the actual cost associated with retrieval and processing, if the cost exceeds $50.00
Complex Records Cost will be the actual cost associated with retrieval and processing, if the cost exceeds $50.00

Please Note: Fees should be paid by check, made out to Dane County Public Safety Communications.
Requests in Excess of $5.00 may require prepayment.
A notice of the exact fee amount will be provided upon request.

Questions?

If you have a question or comment regarding record requests, please call (608) 283-2903.